Introductory and Attestation Letters are one of the approved means by which the University confirms to external institution whether someone is a student of the University or not. It is also used to support students who apply for Visa’s to travel outside the country.
Introductory Letters are therefore addressed to Embassies, High Commissions and Consulates confirming vital information usually given by the student. This includes:
• Student’s Full Name
• Programme of the Student
• Year of Programme
• Date of Birth
• Passport Number
An Attestation letter, now called Introductory Letter on the other hand serves the purpose of confirming the bearer’s status as a student of the University, and it is issued to students who need to apply for passports, internships, open bank accounts, seeking for driver’s license and other international internship.
Procedure
The procedure for acquiring both letters are the same and they are as follows: The Applicant, that is the student should:
i. Pick an Application Form from Room 19 at the Directorate of Student Affairs
ii. Ask for the correct Form; either Letter of Introduction for Visa Application or Attestation/Letter of Introduction to attest that you are an active student of the University.
iii. Pay the designated fee for either an Introductory Letter or “Attestation” Letter at the Accounts Office at DoSA, Room 14.
iv. Submit the completed Application Form at Room 19, DoSA with copy of the payment receipt. Introductory Letter for Visa Application should be submitted with one passport size photograph.
v. The letter takes maximum of two (2) working days to be processed;
vi. Students are called to pick up their letters when it is ready;
or walk in after two (2) working days to pick up the letter themselves.
NB: Required Information/items needed when requesting for an Introductory Letter/Attestation include:
“Passport Picture, Passport Number (For Introductory Letters), Details of Addressee of the Letter, Date of Birth, Student Number, Year of Study, Programme, Full Name, Date of Beginning School, expected Date of Completion, Purpose of Your Request.”